Trainee Administration Assistant - West

15th September 2017

Founded in 1978, Clark Contracts Ltd is a privately owned main contractor with five operating divisions; Construction, Fit Out, Small Works, Maintenance and Manufactured Joinery. We employ over 250 people with offices in the East and West of Scotland. The proportion of business derived from repeat customers each year has averaged 76% over the past ten years and 72% of customer’s rate our service as ‘Impressive’ or ‘First Class’.


Our Administration department are now looking to recruit a Trainee Administration Assistant to join the business. This is an entry level role and the successful candidate will complete an SVQ Level 3 Modern Apprenticeship.


Role & Responsibilities

Duties will include but not be limited to:

  • Switchboard cover and backup
  • Fax distribution from switchboard
  • Incoming mail –scanning and distribution
  • Outgoing mail
  • Filing
  • Photocopying for all departments
  • Drawing registers for all contracts
  • Administration of emails for all contracts
  • General typing - spreadsheets
  • Compilation of building manuals, which includes, phoning and chasing subs for information to be included in the manuals.
  • Site signage
  • Stationery
  • Support system to all departments.
  • Room prep for meetings - Tea/Coffee for all internal and external meetings including clearing rooms. Also preparing for breakfast and lunch meetings.
  • Booking of accommodation and flights and ongoing transport from airports.


All of the above requires good communication skills and organisational skills. It requires flexibility and focus and to be able to change direction quickly when required. The ideal candidate will want to learn about the business and the reasons behind the tasks that they are asked to carry out.

This is a full time, permanent position and it will be based at our Paisley Head Office. For more information or to apply, please email 


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Our "Newest" Director has been with the company for 11 years.